Job Title: Administrative Assistant

Position Status: Part-Time, 25-30 hours per week

Hourly Pay: Commensurate with experience

Reports To: Executive Director

Location: Wabash, Indiana
 

Position Summary

Aligned with Babe of Wabash County’s mission and values, the Admin Assistant will support

day-to-day operations, assist with administrative duties as directed by the Executive Director, and

help coordinate events. This role requires collaboration across all areas of the organization, strong

organizational skills, and attention to detail.

The Administrative Assistant will also work collaboratively with team members to meet Babe’s

long-term goals. This is a crucial role that requires strong organizational skills and meticulous

attention to detail.

A background check will be required.
 

Responsibilities

Operations and Administrative Support:

●Assist with general administrative tasks, including preparing documents, organizing files,

and occasionally writing content for marketing, programming, the boutique, or other areas as

needed.

● Help create and maintain visually appealing publications (e.g., brochures, flyers, newsletters)

using tools like Canva and Mailchimp.

● Log daily attendance, maintain reports, update spreadsheets, and ensure accurate data entry

in the database.

● Assist with website updates for online communications.

Provide support to the Executive Director as needed, including sending emails, making

phone calls, preparing for meetings as needed, and following up on tasks.

● Greet visitors, provide tours, explain programs, assist with front desk duties (including

answering calls and messages), and share the mission, vision, and values of Babe.

● Support organizational programming and events in collaboration with staff, volunteers, and

community partners.

● Provide direct support to the Executive Director, including completing assigned tasks, while working collaboratively with the team to ensure the organization’s goals are met. The employeewill report directly to the Executive Director and is expected to collaborate with all team members

to contribute to the organization's success.

Event Logistics and Volunteer Coordination:

● Assist with event planning, logistics, volunteer coordination, and communications with event

vendors and community partners. Support event setup, execution, and breakdown, ensuring

smooth operations and providing guidance to volunteers during their shifts.

Organizational and Housekeeping Support:

● Help maintain a clean and organized environment at Babe, including public spaces,

playrooms, and the boutique, ensuring that these areas are always ready for visitors.

Education and Experience

● A high school diploma or equivalent is required; some college education or administrative

training is a plus.

● At least two years of administrative or customer service experience.

● Strong organizational and problem-solving skills.

● Proficiency with tools such as Google Workspace, Canva, Mailchimp, Bloomerang,

Facebook, and Instagram.

● Ability to work independently and manage tasks without close supervision.

● Strong interpersonal skills and ability to foster collaboration across teams.

● Alignment with Babe of Wabash County’s values of trustworthiness, safety, unity,

adaptability, growth, and excellence.

● Ability to respond effectively to guests' needs with a calm and professional demeanor.

● Shows initiative and the ability to meet deadlines with attention to detail.

● Demonstrates a willingness to learn, accept feedback, and implement guidance to improve

performance and grow within the role.

● Shows a STRONG and unwavering passion and commitment to the mission, vision, and

values of Babe of Wabash County.

Work Environment

● The noise level can vary from quiet to noisy, and the role may require lifting up to 20 lbs and

navigating stairs.

To Apply:

Please submit your resume to Katey Till, the Executive Director, at

katey.till@babeofwabashcounty.org.